Bookkeeper Assistant

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Austin, Texas
Full Time

Bookkeeper Assistant - Accounts Receivable/Accounts Payable/Administrative Duties

MUST be Proficient in the following:

- Internet knowledge skills and Microsoft Windows 11

- QuickBooks Pro or Enterprise (Will test at interview)

- Microsoft Office (Word, Excel, Outlook)

- Adobe Acrobat


- Accurate typing skills of at least 45 wpm.

- High School Diploma or equivalent required.

- Work independently as well as part of a team.

- Excellent verbal and written communication skills.

- Maintain professional working relationships with co-workers.

- Must be able to interact with all Employees.

- Communicate and speak fluent Spanish.

- Strong organizational skills and ability to prioritize and manage multiple activities with limited supervision.

- Attention to detail, good organizational skills, punctual.

- Must be able to handle delicate situations with discretion, diplomacy, and tact.

DUTIES: Assist with Accounts Receivable/Accounts Payable/Administrative Departments

Responsibilities will vary as needed by each department and may include(but are not limited to):

Accounts Receivables, Invoicing

- Weekly, request employee billing sheets, timesheets, daily logs, and expense reports.

- Weekly review invoices match lab reports for each project

- Invoice according to specific deadlines.

Accounts Payable and Vehicle Tracking

- Monthly, summarize vehicle use and expense tracking reports.

- Monthly, post credit card charges.

- Monthly, request credit card receipt from Employees.

- Monthly, file and organize all payable receipts electronically.


- Maintain fire extinguisher inspection.

- Maintain inventory of electronic assets (mobile phones, Ipads, tablets.)

- Maintain inventory of REL electronic assets (desktop computers, laptops, cameras).

- Manage Adobe Acrobat & Bluebeam assignments.

- Administer ADT/ Protection One website.

- Work with AT&T account representative ordering and administering cellular devices

- Setup wireless Ipads & mobile phones.

Please send resume to

Job Types: Full-time, Contract


  • Paid training

Physical setting:

  • Office


  • 8 hour shift
  • Monday to Friday
  • Overtime


  • Bookkeeping: 1 year (Preferred)

Work Location: In person